Purchasing Co-Ordinator
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| Job Type | Permanent Full Time |
| Location | Harrow, Middlesex |
| Area | Middlesex, England |
| Sector | Commercial - Operations |
| Salary | £18000 - £19000 per annum |
| Start Date | ASAP |
| Job Ref | DW0060PCO_1495536268 |
- Description
- Job Description
JOB TITLEPurchasing coordinator
DEPARTMENTStores
1. Main Responsibilities
The day to day running of the stores, purchasing and Trade sales functions making sure we get best value for money when buying and selling. To provide excellent customer service to internal departments and external customers. Day to day control of stock movement so that stock is correct at all times. Proactively highlighting issues that could affect jobs in regard to delivery of purchase order or product. Adhere to working process documented in the ISO system whilst looking for improvements in work flow and reporting any issues identified with the quality of product or supply by way of a feedback report in the quality system.
2 Position in Organisation
Reporting to Stores and Purchasing Manager
3 SCOPE OF JOB
Main Responsibilities:
-Receive goods from suppliers and cross reference against delivery note and book them in the system.
-Putting parts away in the correct location in stores and updating the system.
-Despatching the parts on time per jobs' requirement using the best method of transport.
-Updating the system and operations team with details of actions against order requirements to ensure clear visibility of order status at all times
-Ensure stores Security is maintained at all times.
-Assist in identification of parts in conjunction with internal departments and raise purchase orders in a prompt manner
-Making sure optimum stock level are maintained.
-Identify trade sale customers requirements and complete trade sales while closely working with accounts to ensure payment is made in advance if necessary.
-Completing regular stock checks in stores in addition to planned stock takes in stores and engineer/contractor Van stock checks.
-Completing all required paperwork as identified in the company processes, ensuring forms are legible and fully completed, filling appropriately and updating the system.
-Receiving faulty and other parts back from engineers and sorting them appropriately for repair, return to supplier, disposing off or back into stock.
-Reviewing the status of supplier Purchase orders ensuring they are diarised for action and followed up. Also tracking items returned to suppliers to ensure credits or replacements are provided promptly and reliability issues are addressed.
-Ensure that all housekeeping procedures are maintained in stores minimising risk to health and safety.
-Ensuring any supplier invoice queries are dealt with accurately and promptly.
-Ensuring that current stock is utilised for order requirements before placing orders with suppliers. Part numbers to be crossed checked to avoid unnecessary expenditure
-Manual handling of deliveries and existing stock
4Areas of Responsibility/Accountability
- Customer Communication
- Stock control and Security
- Equipment repairs
- Trade sales
- Delivery to Internal departments and External Customers.
- Adherence to ISO 9000
- Parts identification and sourcing
- Health and safety
- Transport
5 Person Specification
-A Minimum of 1 year's experience working in stores and purchasing ideally with experience of door entry, Access control , CCTV , Aerial/ Satellite, fire/ emergency, lighting and home automation.
-Ability to prioritise tasks and ensure deadlines are met
-Ability to perform accurately under pressure and managing various aspects of stores and Trade sales duties.
-Ability to work unsupervised.
-Ability to build and maintain good working relations with suppliers and other departments.
6 KEY INTERFACES
-Internal Department
-Suppliers
-Customers
