Purchasing Administrator
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| Job Type | Permanent Full Time |
| Location | Hatfield, Hertfordshire |
| Area | Hertfordshire, England |
| Sector | Commercial - Admin |
| Salary | £18000 - £20000 per annum |
| Start Date | ASA{ |
| Job Ref | DW0054PA_1496246599 |
- Description
- Job Title: Purchasing Administrator
Reporting To: Sales Manager
Salary: £18,000-20,000
Hours of Work: 8.30am-5.30pm - Monday to Friday
Location: Welham Green
MAIN PURPOSE OF JOB
To order stock and to process incoming e-commerce orders.
KEY AREAS OF RESPONSIBILITY
Stock Administration
*Order stock to specification, ensuring items are kept up to the right level and that the Stock Controller is notified of stock levels.
*Ensure that orders placed are in progress, and chase suppliers for delivery where necessary.
*Process goods-in paperwork, ensuring that orders which have been received are cross referenced, and that paperwork is processed and registered on the system.
*Chase stock back orders, ensuring that orders which have been placed are tracked and monitored, contacting suppliers where necessary and updating the system.
*For stock returned, process collection notes and register these on the system.
*Acquire product knowledge over the time to be able to respond to telephone queries
*Monitor, record and report all inter branch stock transfers on a daily basis.
*Keep all paperwork up to date and use Excel to produce reports where required.
*Ensure the till in the Warehouse Office is cashed up at the end of the day. Investigate any discrepancies that arise and correct any errors.
*Complete all required checks before raising credit. Ensure credit notes are raised on a daily basis.
E-Commerce
*Process incoming sales orders from the website, keeping customer informed on their order.
This will involve arranging delivery from depot stock either via our fleet or as a courier, and may involve ordering stock direct from the supplier.
*Answer incoming E-Commerce enquires. This involves creating quotations, turning quotations into orders, updating customers on their orders and processing return requests.
PERSON SPECIFICATION
Skills and Ability:
*Excellent communication skills (both written and verbal) in English
*Knowledge of Building Industry products is desirable
*Numerate with good I.T skills
*Professional approach to answering phone calls.
*Good time management; able to meet deadlines.
*Able to provide excellent customer service
Experience:
*Minimum of two years of working in an office environment
*Familiar with the use of e-commerce websites
*Should have experience using MS Office products such as Outlook, Word, and Excel.
Personal Qualities:
*Excellent attention to detail
*Team player
*Able to work under pressure
