HR Assistant
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| Job Type | Permanent Part Time |
| Location | Harrow, Middlesex |
| Area | Middlesex, England |
| Sector | Commercial - HR |
| Salary | £18000 - £24000 per annum + (Pro Rata) + Yearly Bonus |
| Start Date | ASAP |
| Job Ref | DW082017HRA_1501684241 |
- Description
- Background:
Our client are a very bespoke of marketing agency in Harrow. Due to their continued growth, they are now seeking an experienced HR Assistant who will help to manage the HR and other needs of a team of 25+ individuals.
Salary: £18,000 - £24,000 depending on experience
plus Bonus (2016: 13% of salary)
Hours: 9.00am - 5.30pm
Holiday: 21 days a year plus bank holidays
Role Purpose:
To support the smooth running of the company through the timely, organised and well advised delivery of relevant HR and general office services - both pro-active and reactive.
Line Manager: The role reports to the Head of Operations
Primary Interfaces: Client Relationship Managers, Project Executives and other Project Managers
Secondary Interfaces: Head of Client Management, Managing Director and Legal / Compliance Team.
Duties:
*Recruitment - be responsible for approximately 8 hires a year from selection of routes, drafting of brief and job description to placement and screening of candidates and then coordination with Senior Management for interviews and psychometric and situational tests. Then to manage contracts, references and all regular checks.
*New Starters - develop a bespoke induction service for each new hire covering both the specifics of their job and also company values and ethos. Plus checking of references, ID, P45's etc.
*Training - identify individual and group needs for training- eg Data Protection or Client Servicing - and work with Senior Management to source or originate internally appropriate training content.
*Training - to own our on-line training portal and ensure that people have taken the relevant courses and tests in order to ensure that we maintain our ISO27001 accreditation.
*Staff Handbook - be responsible for ensuring Staff Handbook is kept up to date and fit for purpose
*Ad hoc pay changes - eg overtime, unpaid absence reporting.
*Ongoing HR needs - manage needs as they occur. Frictions within teams, holiday entitlements, pension matters, nurturing and basic counselling.
*Leavers - to manage the exit process, both a good and bad exit. Exit interviews, IT closure etc.
*Appraisals- to manage our appraisals process, every six months. Bonuses and training are based on the outcomes.
*Timesheet management - ensure that all staff are correctly completing their time usage via the Paprika online system. Provide necessary and timely reports to Senior Management.
*Office admin roles - be responsible for cleaning contract, printer contract, CCTV system, Health & Safety paperwork and general matters. Negotiating with suppliers, managing quality and value etc. (IT is handled separately)
*Act as Fire Marshall, and ideally first aid person
Skills and personal attributes
Good academics, at least 3 A Levels, C or above, and ideally a Degree.
Member of the Chartered Institute of Personnel & Development with a CPP Certificate in Personnel Practice or Higher
Highly organised with exceptional time management skills due to the need to juggle multiple tasks simultaneously.
Proactive and able to work effectively to tight deadlines in an environment where change is inevitable.
Excellent written & verbal communication skills including ability to communicate at all levels.
Able to think things through analytically, identify gaps and possible solutions.
Excellent Microsoft Excel, Word and Outlook skills.
Confident in developing written procedures that whilst thorough are clear and easy to understand and remove complexity.
Numerate and commercially minded - income and cost aware.
Excellent attention to detail. Structured and methodical in approach to work and ability to work under pressure.
Flexible and adaptable. willing to do whatever's required to get the job done
